The College is required by the State Comptroller to maintain accountability for its equipment at all times. SUNY Oneonta currently maintains inventory records of computers and other equipment particularly vulnerable to loss or theft with an original cost of $500 or more and other moveable equipment with an original cost of $1,500 or more. When equipment is moved between buildings and/or departments without notification to the Property Management Office the annual inventory process is unnecessarily complicated for the Departments involved and for Property Control; the otherwise positive outcome of any equipment audit is also jeopardized. When equipment has been or will be moved, notify the Property Management office immediately by email to frankljl@oneonta.edu or by memo to Janet Frankl B217 Milne Library. Provide the following information:

· Description (computer, printer, monitor, etc.)

· SUNY-Oneonta decal number

· Manufacturer's serial number

· Previous location

· New location

Contact Janet Frankl at ext. 3227 for further information.

USING COLLEGE-OWNED EQUIPMENT OFF CAMPUS
Appropriate approval is required for off-campus use of College-owned equipment. Send inquiries regarding off-campus use of College-owned equipment to Janet Frankl by email to frankljl@oneonta.edu or by memo to B217 Milne Library. Technology Services in IRC has independent authority to grant approval for equipment under its jurisdiction.

ADDING NEW EQUIPMENT TO EQUIPMENT INVENTORY
In most instances Property Management is routinely notified of new equipment purchases so items that meet the criteria are added to the College’s equipment inventory. Occasionally, however, a piece of equipment that should be added to the inventory does not come to the attention of the Property Management department. If your new equipment has not been tagged within 30 days of receipt, please contact Janet Frankl by email at frankljl@oneonta.edu or by memo to B217 Milne Library. Your assistance will be appreciated!