Contents

(includes links to college sites)

• Home
• College Calendar
• Mission Statement
• Student Association
• College Facilities and Services
• Student Development
• College Expenses
• Academic Policies and Regulations
• University Police

Appendixes

(includes links and pdf's)

• Complaint Procedures - Discrimination
• Complaint Procedures - Harassment
• Residence Hall License
• Student Records & Freedom of Information Law
• Drug Laws/Drug Use
• Education Law
• Campus Directory
• Campus Map

College Expenses

Student Billing
The Office of Student Accounts, located in the Netzer Administration Building, room 240, is responsible for billing and collecting all student fixed costs (i.e., tuition, fees, room, dining), and supplemental fees and fines such as parking fines and dorm damage. Questions or concerns regarding bills and payment should be directed to Student Accounts at (607) 436-3389.

Prior to each semester, bills are mailed to the students’ permanent address. The bill must be cleared by the due date to confirm attendance and to activate registration, dining, and financial aid (if applicable). To clear the bill, the student must confirm attendance by signing the Affirmation of Charges and Attendance and making appropriate payment by mail or via the web at WWW.WEBSERVICES.ONEONTA.EDU Students who do no return their bill by the due date are subject to the Administrative Fee of $30. Course registration, housing assignments, and financial aid eligibility will be cancelled for all students whose bills are not cleared by the “cancellation for non-payment” deadline.

The Oneonta Installment Plan is available to all students to assist in paying the semester bill. This optional, two-installment plan is calculated on the bill. Payment for the first installment is required by the semester bill due date; the second installment is billed at mid-semester. A fee of $22.50 per term is charged for this Plan.

Students are encouraged to review their account information and bill on-line. Instructions for viewing the web bill and account summary are available at WWW.ONEONTA.EDU/STUACCT Students experiencing difficulty paying their bill should immediately contact Student Accounts to discuss their status.

A fee of $20 will be assessed against any check returned as non-negotiable. Personal checks will not be accepted after two non-negotiable checks; payment by money order, certified check, credit card or cash will be required.

Financial Holds: A hold will be placed on any account with an outstanding balance due of $5.00 or more which is more than 30 days past due. A financial hold will prevent registration activity, room selection, and release of transcripts and semester grades.
Late Payment Fee: Any account balance above $50 which is more than 30 days past due is subject to a monthly late payment fee of $30.

Unpaid Balances: Thirty days after the semester ends, unpaid balances (including charges resulting from financial aid and other adjustments) may be submitted to a collection agent or the NYS Attorney General for further action, including assessment of penalties and fees. Disclosure information regarding due process rights for debtors is available on the Student Accounts website.

Withdrawals from College: Students who withdraw during the semester incur liability for tuition, fees, room, and dining according to the date of withdrawal. (Simply not attending classes does not reduce or cancel liability.) Refunds are calculated based on State University, Federal Aid program, and local College rules and regulations. It is important to note that Federal law requires that financial aid eligibility be recalculated for students who do not complete the semester. For more information, contact Student Accounts.

Financial Aid Disbursement
The Office of Student Accounts collects all financial aid disbursements paid to the College on the student’s behalf. Payments are based on aid eligibility as determined by the Financial Aid Office and listed on the student Award Letter. Aid payments in excess of fixed costs and other fees are refunded by check to the student at the dorm address or the local address provided by the student. Excess payments from Federal Parent Loans are refunded by check to the permanent address of the parent.
Specific questions about financial disbursements and refunds should be directed to Student Accounts at (607) 436-3389.

Student Financial Aid
Careful planning is the key to successfully financing a college education. The student and parents should first make a realistic estimate of student expenses, including tuition, fees, supplies, books, room and board, personal expenses, and transportation. Balanced against these expenses are the estimated resources for the academic year, including reasonable parent contributions, student savings, summer employment savings, part-time employment, gifts, scholarships, grants and loans received from non-college sources.

Parents must also accept the responsibility of providing financial support to the extent they are able. It is unrealistic to expect all students to be self-supporting. It must also be understood that financial aid funds are li-mited to students who demonstrate the greatest financial need. Students must apply every year that they are seeking financial aid.

Policies and Procedures
While attempts are made to help all students who demonstrate financial need, because of limitation of funds, the College is only able to help those students with the greatest financial need. Consequently, awards are made according to financial need, regardless of class year, major, or other distinctive features.

Each student must file a Free Application for Federal Student Aid (FAFSA) and a TAP Application. Students should do this no earlier than January 1 and no later than March 1, to be considered for financial aid for the next academic year. Without the FAFSA, the student will not be considered for financial aid. It is the student’s responsibility to insure that all required forms are at the College on time. The College can make no attempt to monitor the application of every financial aid applicant.

In developing the financial aid package for aid recipients, the College will first consider all resources the student has or can be reasonably expected to have. These resources include parents’ contribution, expected student contribution, private scholarships, assistantships, Pell Grants, and state grants and scholarships.

Once an award has been determined, the College will send an Award Letter to each recipient.

The College reserves the right to issue a Revised Award Letter to any aid recipient. A Revised Letter replaces the original award.

All students receiving funds from any state or federal student financial aid program must satisfy Academic Progress Requirements as required by the state and federal Departments of Education. These regulations require students to be maintaining a satisfactory grade point average (GPA) as well as completing appropriate credit hours toward the bachelor’s degree. Using the accompanying chart, you can see that a student must accumulate 30 hours toward the degree and maintain a 1.4 GPA by the beginning of their fifth semester. Each semester thereafter, the student must complete 15 hours to maintain satisfactory academic progress and eligibility for state and federal student financial assistance.

Students not satisfying these requirements may remain eligible for student financial aid by obtaining a waiver. To qualify for a waiver, students must demonstrate that extenuating circumstances prevented them from meeting the minimum standards. The waiver must show that “grave or unusual cir-cumstances” contributed to poor academic performance. These circums-tances might be personal illness, personal emotional disturbance, family illness or death, or apparent choice of wrong academic program.

Students Rights and Responsibilities

1. It is the responsibility of each prospective aid applicant to become familiar with the policies, procedures and deadlines for financial aid.
2. It is the right of each student to request and receive an explanation of how their financial aid award was determined.
3. It is the responsibility of each aid recipient to notify the Financial Aid Office of any additional awards that were not included in the original financial aid package.
4. It is the right of the student to review his/her financial aid folder. Students do not, however, have access to parents’ financial information, except with written permission.
5. It is the student’s responsibility to notify the Financial Aid Office of any change in his/her status.
6. It is the student’s responsibility to notify the Registrar of an address change.

Financial Aid Programs
The State University College at Oneonta participates in the following:

Federal Financial Aid Programs

• Pell Grant
• Supplemental Educational Opportunity Grant (SEOG)
• Academic Competitiveness Grant
• National Science and Mathemeatics Access to Retain Talent (SMART) Grant
• Perkins Loan
• Federal Work Study Program (FWSP)
• Stafford Student Loan (subsidized and unsubsidized)
• Parents Loans for Students (PLUS)

New York State Financial Aid Programs
• Tuition Assistance Program (TAP)
• Regents Awards for Children of Deceased or Disabled Veterans
• Regents Awards for Children of Deceased Police Officers, Firefighters, Corrections Officers
• Vietnam Veterans Tuition Award Program
• Aid for Part-time Study (APTS)
• SUNY Empire State Minority Honors Scholarship Program

More detailed information regarding these programs can be found in the current Undergraduate Catalog, and by contacting the Financial Aid Office, 123 Netzer Administration Building, State University College at Oneonta, Oneonta, New York 13820-4015, (607) 436-2532 . The information con-tained herein is current and accurate as of the date of publication of this document. With the passing of time, this information will become outdated, so you should secure the most current information from the Financial Aid Office. Scholarship brochures are available from the Financial Aid or Admissions Offices.

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